Privacy Notice  

This is an explanation of how we use your personal data  

1. Advice, Applications and Questions 

To process your information, we must process your personal data. When you apply for legal services, we will request particular information to assist us in responding to you and implementing your instructions. you must complete the relevant forms: 

What personal data do we process? 

You must provide us with: 

• data relating to your circumstances 
• data relating to your identity 

Why do we process your personal data? 

We are under a statutory duty to provide competent legal advice section 83(5)(a) of the Immigration and Asylum Act 1999 (as amended). Our services are regulated under Schedule 6, paragraph 2 of the Immigration and Asylum Act 1999 (as amended). We have a duty to provide you with Advice or Services in compliance with the above Act of Parliament. Our work is subject to Audit. 

Therefore, as an information processor, it is necessary for us to process your data in the following (Article 5 GDPR). 

As part of matter whether this is advice only or other, we will process special category data (Article 9 GDPR). The processing of this data is necessary for the reasons of providing competent immigration legal services. Processing this data forms part of our assessment as to whether you are eligible to apply within immigration law categories, to apply for a category outside of the rules or otherwise. 

Some declarations in processing immigration applications or collating information for advice relate to criminal convictions. As such, we are effectively processing personal data relating to criminal convictions and offences (Article 10 GDPR). 

How do we process your personal data? 

Your data is provided to us when you instruct us on an immigration matter. Once you submit information to us, we update our case management system accordingly and store any hard copy application forms electronically. 

Hard copy application forms are then scanned into our case management system. They are then securely destroyed or otherwise returned to you by post or in person 

Sharing your data outside Lawson Hunte Immigration Services Ltd: 

Social Workers, Case Workers other organizations, Barristers, Medical Providers, Country Experts, Medico Legal report providers, HMRC, Employers, Accountants other third parties 

 
Information shared will be with your express consent. You will have to sign a consent form allowing us to share your information with specific third parties. 

Home Office and Tribunal  

Immigration Applications and Petitions are prepared for submission to the Home Office or the Tribunal. You will need to sign relevant consents prior to your information being submitted. 

Declarations 

If you have answered ‘Yes’ to any of the declarations, your data will be shared with external organizations and third parties. 

What personal data do we process? 

• Details of the case 
• date and place of births 
• names and previous names/identities 
• addresses and previous addresses 
• gender and sexual orientation 
• nationality and any other nationality/citizenships held 
• addresses and contact numbers 
• passport number, place of issue, issuing authority, date of issue, date of expiry 
• language(s) familiar with 
• NI numbers 
• BRP numbers 
• Home Office and/or Case ID reference numbers 
• immigration history 
• details of education, employment history and tax history (including details of payments made to HMRC) 
• relationship history including details of previous partners (name and date of birth), date and place of marriage and date of divorce 
• details of any children and/or parental responsibility arrangements 
• details of nature and dependency child has on client 
• details any visits to any other countries and time spent outside of UK 
• details of residency outside of UK 
• history relating to claiming any welfare benefit 
• details of living arrangements including number of rooms, people living there and whether it is rented or mortgaged 
• details of any business interests outside of the UK 
• details of any property owned in and outside of the UK 
• details regarding annual/monthly income 
• details of any employment benefits/arrangements 
• details of any court judgments/civil penalties 
• details of registered GP 
• bank details contained in application forms (business accounts and individuals’ accounts and any joint holder accounts) 
• name and address of any joint account holders 
• name and address of any person providing financial support 
• information relating to the complainant’s racial/ethnic origins, political opinions, religious beliefs, trade union membership(s), physical/mental conditions, sexual life 
• information relating to the commission or alleged commission of any criminal offence, the proceedings for the commission or alleged commission of a criminal offence 
• information (as above) relating to children 
• information (as above) relating to family members, unmarried partners, dependents (adult or child), sponsors, or anyone else mentioned in the complainant’s case file(s) 
• copies of any documents that are held on the case file. This can include copies of: 
• photographs 
• passports 
• BRPs 
• driving licences 
• national ID cards 
• travel documents 
• bank statements 
• payslips 
• certificates 
• marriage certificates 
• correspondence (emails, letters, attendance notes/minutes) 
• mortgage/rent agreements and other financial agreements 
• contracts 
• birth certificates 
• bills and invoices 
• police registration certificates 

What personal data do we process? 

If you are a returning client, we would already hold data from your initial application. We will need to update this. In some cases, we will re-request information, where this has been erased. 

Complaints 

Under Schedule 5, paragraph 5(1) of the Immigration and Asylum Act 1999 (as amended), we must have a complaints scheme to investigate complaints. If we are unable to resolve your complaint, this can be referred to the OISC, our regulators  

The OISC has an Intelligence and Investigations team who will process the data for the prevention, investigation, detection or prosecution of criminal offences. They will consider all the evidence available to reach an informed decision as to whether the complaint has been substantiated. 

The OISC will also process data relating to criminal convictions, but only if the complaint case file states that a party involved in the case has a criminal conviction(s), warning(s), reprimand(s), etc. (Article 10 GDPR). 

Audits 

Your file is subject to audit by the Office of the Immigration Commissioner (OISC). 

They assess the quality of the work being done and determine whether the work that has been done is to a fit and competent standard.  

The processing of this data is necessary for reasons of substantial public interest, as the Immigration and Asylum Act 1999 (as amended). The Law imposes a statutory duty on the OISC to ensure that those who provide immigration advice or immigration services are fit and competent. The processing of this data is necessary for reasons of substantial public interest, as the Immigration and Asylum Act 1999 (as amended) imposes a statutory duty on the OISC to ensure that those who provide immigration advice or immigration services are fit and competent. 

Your Rights 

As a data subject, you have the following rights: 

• to be informed of how we process your personal data 
• subject access 
• rectification 
• erasure 
• restriction 
• portability 
• objection 

Under GDPR there are also rights attached to the automated individual decision-making (i.e. profiling). However, we do not process your data using automated decision-making means. 

Exercise Your Rights 

If you choose to exercise your rights, please contact Lawson Hunte Immigration Services admin@lawsonhunte.com 

How do I complain about information security? 

In the first instance, you can email the Data Protection Officers to submit a complaint. The DPOs will investigate the matter and respond to you by email. Our DPO’s are Miss Michelle King  michelle.king@lawsonhunte.com and Mr Jed Nero Jed. Nero@lawsonhunte.com. 

7. Who is the Data Controller? 

Lawson Hunte Immigration Services Ltd, Eco Innovation Centre, Peterscourt, City Road PE1 1SA  

Email: michelle.king@lawsonhunte.com Telephone 01733911391.

8. Who are the Data Protection Officers? 

Michelle King Lawson Hunte Immigration Services Ltd, Eco Innovation Centre, Peterscourt, City Road PE1 1SA Email: michelle.king@lawsonhunte.com Telephone 01733911391. 

Jed Nero Lawson Hunte Immigration Services Ltd, Eco Innovation Centre, Peterscourt, City Road PE1 1SA. Email: Jed. Nero@lawsonhunte.com Telephone 01733911391.